JOIN US

Office Administrator

Responsibilities:

  • Provide support in company organised activities and events.
  • Provide administrative support to Senior Management staff
  • Manage the office expenses and equipment, i.e. office’s cleaning contractor, pantry, stationery supplies, photocopier and other ad-hoc events/activities.
  • Coordinate internal/external dispatch.
  • Book air tickets, facilitate visa application, travel requests and hotel accommodation for staff and foreign guests/delegates for local and/or international travel.
  • Apply/Maintain/Terminate Jurong Island passes, Submit EMA Clearance for staff, visitors, deliveries, suppliers, etc, including site visits by our shareholders and clients from Retail)
  • Order & Issue PPE (personal protection equipment), mainly safety uniform, safety shoes, helmets and safety spectacles for staff / visitors
  • Perform contract administration for supplies of PPE, pantry, stationery, toner items and laundry services
  • Coordinate with vendor on the collection & delivery of laundry, bottled water, etc.
  • Responsible for the issuance of lockers & bicycles.
  • Set up work station with proper stationery for new joiners (induction, name cards and preparation of staff pass)
  • Conduct regular service quality checks ranging on vendors to ensure that the products and services meet the Company’s standards and requirements.
  • Coordinate lunch order for staff based in Jurong Island when required.
  • Prepare and submit periodic reports such as attendance report, etc.
  • Organise monthly birthday celebration.
  • Manage petty cash claims.
  • Custodian of keys and administration of carpark car decal includes vending machine card for staff. (Monitoring the staff cards for existing staff and staff leaving the company)
  • Coordinate meetings. (both via teleconference and in person)
  • Maintain document management system.
  • Handle other ad-hoc duties as assigned.

Requirements:

  • GCE A level and above.
  • At least 1 to 3 years of administrative experience.
  • Good command of English.
  • Proficient in MS Office especially Excel, Word and PowerPoint.
  • Preferably familiar with SAP.
  • Good working attitude, hardworking, willing to work in Jurong Island.
  • Reliable, proactive, responsible, resourceful and independent.
  • Good interpersonal skills and a team player.
  • Willing to learn and take up new challenges in a fast paced environment.

Others:

  • 5-day work week
  • Company transport provided from Jurong East